Details & Registration – Gluten-Free New England’s 2023 Expos

All booth fees include:

- 10'x10' booth, (Small Business booths are 8'x8'), 6' skirted table, two chairs, trash can, & booth sign
- Listing in event program
- Your logo on our event page
- 2 free event expo passes to raffle off
- Standard Booth Only: Option to include one item in our 50 Deluxe Influencer Bags at no charge

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*Booths are limited and booth locations will be assigned upon receipt of completed registration form, COI and payment. Priority given to early bookings. Note: Most booths requiring electrical will be located on the perimeter of the room.
*Please ensure that your set-up (including tables) does not exceed your space.
*This is a sampling AND selling event.
*Electrical is available for $75 per drop. Battery powered generators are ok.
*A COI (certificate of insurance) naming Gluten-Free New England as additional insured is required to participate.
*All signage and decoration is the responsibility of the vendor; no signage permitted on walls. Pop-up displays & banners are welcome, provided they fit within your space.
*Hotel block details will be sent in a follow-up email after registration.
*Capital Conventions will be managing booth set-up and paid storage. You will receive an email from them 4-6 weeks before each show.
*Invoice provided upon request



Health Department Requirements

If you are sampling, you are required to have a temporary permit from the town/city and follow all required protocols. Links for the Danbury & Danvers health departments will be provided in a follow-up email.

Cancellation Policy

Cancellations prior 3/1/23 for Danbury will receive a full refund minus a $50 fee. After 3/1/23, all fees are non-refundable. Cancellations prior to 9/21/23 for Danvers will receive a full refund, minus a $50 fee. After 9/21/23, all fees are non-refundable.

Media Release

By signing this vendor contract and participating in this event, I hereby give my consent to all photographs, audio recordings, academic work and/or video recordings taken of me or my staff. I understand that any such photographs, audio recordings, academic work, and/or video recordings become the property of Gluten-Free New England, LLC and may be used by Gluten-Free New England, LLC for educational, instructional, or promotional purposes determined by Gluten-Free New England, LLC in broadcast and media formats now existing or created in the future.

Agreement

- I agree to take part in the Gluten-Free New England Southern CT Expo in Danbury on 4/1/23 and/or Gluten-Free New England's North Shore Expo in Danvers, and will submit all applicable fees.
- I will leave my booth in the same condition as when I arrived. Any damage to the space will remedied at my expense.
- I will work from the space assigned to me, provide my own staff, and be ready for business by the time the expo opens on the day of the event(s).
- I take all risk of loss or damage to my merchandise and other property, no matter how it is caused. If I choose, I can obtain insurance for my merchandise and property. If my property is lost, stolen, or damaged, I will not hold the organizers responsible. Organizers mean Gluten-Free New England, LLC, their agents, employees, Danbury Sports Dome, and Danvers Indoor Sports. I am required to have liability insurance naming Gluten-Free New England, LLC as additional insured.
- Any changes to this contract must be in writing and signed.
- All matters not covered by these regulations are subject to the decision of Gluten-Free New England, LLC.

Indemnification

I agree to indemnify, defend, and forever save and hold harmless Gluten-Free New England, LLC, Danbury Sports Dome, Danvers Indoor Sports, and any employees or agents, affiliates, or related entities and their respective staff, shareholders, members, partners, officers, directors, employees, representatives, tenants, agents, contractors, and volunteers from and against any and all damages, claims, losses, demands, costs, expenses (including attorney fees and costs), obligations, liens, liabilities, actions and causes of action threatened or actual, which any one of the indemnities may suffer or incur arising from my acts or the breach of any agreement, obligation, warranty or representation made herein, or for claims not closely related to our duties under this agreement, except to the extent such claims arise from Gluten-Free New England, LLC's negligence or willful misconduct. The foregoing indemnification shall survive any termination or the expiration of the term of this agreement. My indemnification does not extend to damages, claims, or losses occasioned by the acts of subcontractors of either me or my agents.