Thank you for participating in our Boston North Shore Expo!
Wicked Gluten Free Boston North Shore Expo
Saturday, October 2023, 9am-3:30pm
Danvers Indoor Sports – Danvers, MA
- Registration– We are still accepting exhibitor registrations, and will continue to accept them until the space is full. We’re at a record pace for the number of exhibitors, so that’s pretty exciting. We’re looking at 100+ total.
- Your Booth– all booths are 10’x10′ and include pipe and drape, one 6′ table, tablecloth, two chairs, wastebasket, and booth sign. You can hang anything you want on the sides and back of the booth. Just make sure that whatever you bring doesn’t exceed your space. About 6 weeks before the expo, you will receive an email from Capital Conventions with options to add items to your booth like extra tables and furniture, carpet, etc. Renting an extra table isn’t cheap; you are permitted to bring an extra table or two of your own, as long as it all fits into your booth.
- Shipping samples, booth materials etc.– you can ship everything to Capital Conventions prior to the expo. (this is not required – mostly for those who have booth materials, samples, coming from further away, etc.) Your shipments must be received by Capital Conventions between 10/1/23-10/17/23. Capital Conventions has a loading dock with a lift gate. Address for shipping:
Exhibitor Name & Booth # (if available)
For: Wicked Gluten Free Expo
c/o Capital Convention Contractors
153 Northboro Road – Suite 6
Southborough, MA 01772
- Booth numbers will be sent out in early October.
- Expo hours are 9am-3:30pm. Venue opens for load-in on Friday 10/20/23 at 2pm and at 6:30am on Saturday morning.
- Electricity– in September we will email everyone about electricity requirements. You will need to provide exactly what you’ll be plugging in and the voltage of each device. We will also provide a link to pay for it. If you participated in the CT expo, you may have paid for electricity already. We’ll let you know in that email. Typically, the electrician shuts the power off from late Friday night to Saturday morning. If you are bringing a fridge or freezer on Friday, and will require overnight power, there’s an extra charge for that too.
- Load in– Load in is scheduled for 2pm-7pm on Friday 10/20. We may be able to move it earlier, and will keep you posted. You can load in on Friday, Saturday morning, or a little bit of both. Your choice.
- Break Down You may not break down your booth until the expo is over. If you run out of samples, just stick around and chat with attendees, take orders, hand out coupons, etc.
- Samples/Product Please bring as many products and samples as you possibly can. They’ll all go. If you’re a small business and would like to take orders before the expo for pick up at the expo, let us know.
- Exhibitor Name badges– upload your name badges to this link. 4 badges max per booth. Cutoff for uploading your names is 10/7/23. If you do not upload your badges by the cutoff, you will receive generic “exhibitor” badges.
- Deluxe Influencer Swag Bags – If you paid for a “Standard Booth,” you may add an item to our 50 Influencer bags at no charge. These bags are distributed to our influencers with the largest followings. Roughly half of the bags are distributed in-person at the expo, and the other half are shipped around the country after the expo. You must bring your 50 items to us on Friday at load-in, or before 9am on Saturday. If you bring your items to us after 9am Saturday, we cannot guarantee that they will make it into the bags.
- COI – all exhibitors must submit a current certificate of insurance naming Gluten-Free New England as additional insured. (For now, our parent company is still Gluten-Free New England.) Here’s what’s needed for the COI: Gluten-Free New England 7 Watson Dr. West Simsbury, CT 06092 Click here to upload your COI
- Temporary Food Permits & the Danvers Health Department
Attached to your Exhibitor Kit email is the Danvers temporary food permit which must be completed and uploaded. The cost for a permit is $35 and can be paid online. This is the link to create an account, register, and upload the permit form + all required documents. The permit form is not intuitive, so I also attached a document with explicit directions on how to do it. Also included are directions for creating your account, and a photo of an acceptable hand washing station. If you have questions about completing the permit please email me first before contacting the Danvers Health Dept. If I can’t answer, then we’ll ask the health dept. For some reason they don’t like to be contacted. - Water – hot and cold water will be available at the snack bar inside the venue. You may need to drain pasta pots outside after the event – please ask first.
- No open flames or sterno permitted inside the venue. Ovens, refrigerators, hot plates, and fryers are permitted.
- Expo tickets have gone on sale and are selling really fast. Still expecting 4,000 attendees.
- Free tickets – all exhibitors will receive a pair of free tickets to raffle or give away. The tickets will be mailed shortly. Here is the link to upload the winner of your giveaway, if you choose to do one. Winners don’t need the paper tickets to enter the expo. We’ll add their uploaded names to our VIP list.
- Hotel link – you must reserve your rooms by September 20th to get the discounted rate. October is leaf-peeping season, so standard rates are very high. That’s why we had to book a hotel about 15 mins from the venue. Don’t forget to reserve! Here’s the hotel link for Hampton Inn Woburn.
- Ads for full-color print event guide – if you paid for a full-color ad in our print event guide, please email it to me ASAP. The ad size is 2.5” or 800x800px. If you would like to purchase an ad, they’re $75 and there’s still time. The exhibitors listed below have paid for an ad. If we do not receive your ad by October 1st, it won’t make it into the event guide. Ads are non-refundable.
- A & J Bakery
- Three Gingers
- 110 Grill
- Mings Bings
- Valicenti Pasta Co.
- Twist Bakery & Café
- Maine Needham Company
- Sunny Day Bakery
- Cassava Kitchen
- Short Creek Farm
- Make it GF
- YuBakery
- Bouchard Family Farm
- Burtons Grill
- Got questions? Email me! abby@wickedglutenfree.com
