Wicked Gluten Free Expo Details and Registration

Philadelphia Expo
Saturday, May 17th, 2025 10am-5pm
Greater Philadelphia Expo Center – Oaks, PA
Registration still open

New England Expo
Saturday, September 20th, 2025 10am-5pm
Game On Sports & Performance Center  Fitchburg, MA
Registration still open

Connecticut Expo
Saturday, February 28th, 2026, 10am-5pm
Mohegan Sun Casino – Uncasville, CT
Registration opens after 3/29/25

we’re Different From the Rest

• Our expos are expertly curated We say NO to gutters/remodelers, crafters, chiropractors, red light therapy, salons, water treatment services, stuffed animals, pet food, apparel, cleaning supplies, solar contractors, candles, crystals, and anything else unrelated to gluten free.
• Nonprofits participate at no cost – community support is critical.
• Small Business Booth Pricing – we want everyone to join the party!
• Booth prices include 10’x10′ pipe and drape booth with table, 2 chairs, tablecloth, standard booth sign + trash can

Click here for additional EXPO SPONSORSHIP details 

Exhibitor Registration & Electricity fees are non-refundable 

Can’t make it in-person?
we got you

Participation Options For Non-Exhibiting Brands
*All prices are per expo

Exhibitor booth details

All standard booths for all expos include:

• 10’x10′ pipe and drape booth, 6′ table, table skirt, 2 chairs, wastebasket, (Double booths are 10’x20′)
• Logo on our website events page
• Prioritized show floor location
• Mention in Facebook event

All small business booths for all expos include:

• 10’x10′ pipe and drape booth, 6′ table & 2 chairs, table skirt, wastebasket (Double booths are 10’x20′)
• Logo on our website events page
• Location not guaranteed to be in a “prime” traffic area.
• Possible mention in Facebook event

Booth Locations

• Booth locations are assigned on a first-come, first served basis, with priority given to early registrants and Standard Booths.
• Small Business Booths are placed adjacent to the Standard Booths, but are not guaranteed to be in a “prime” traffic areas.
• Booths are assigned only after registration is complete and payment has been received (paper checks cleared).

Booth Decor & More

• You may bring an extra table for your booth, as long as it fits completely within your space.
• You can hang anything on the booth drape. We suggest bringing hooks to hang signs or merchandise over the back drape piping.
• 4 name badges are permitted per both. Link to upload them will be in your follow up email after registration.

CERTIFICATE OF
INSURANCE

A certificate of insurance (COI) naming Gluten-Free New England DBA Wicked Gluten Free as additional insured is required. Here are the other details you’ll need for it:
Gluten-Free New England DBA Wicked Gluten Free
7 Watson Dr.
West Simsbury, CT 06092

*If your insurance is due to renew before the expo, wait until it renews before submitting your COI.

Electricity Details

Philadelphia and Connecticut Expo Exhibitors:

• Electricity and WIFI can be purchased directly from the venue. A link to purchase will be provided closer to the date of the expo.

New England Expo:

• If you want electricity for your booth(s), you must register and pay for it on the expo registration form below. The options are one drop or two drops. One drop is enough for a toaster oven or hot plate plus POS, phone charger, or laptop. If you do not select and pre-pay for electricity at the time of registration, we cannot guarantee it for the expo.
• If you require overnight electric for freezers or refrigerators, there’s an extra charge for that.
• You will be required to upload your appliance and wattage to our electricity form. (electric form link will be in the follow-up email you’ll receive after registration)

Temporary
Food
Permits

• Exhibitors sampling and/or selling food must determine if they need to apply for a temporary food permit from the local municipality where the expo is taking place. All of our expos have different requirements. Links and details will be emailed after registration.

LOAD-IN AND HOTEL

• Load-in details will be sent after registration.
• Hotel blocks have been reserved. Link will be in follow-up email after registration.

Multi-Expo Discounts

*Food Truck registrations are not eligible for discounts

Standard Booths
Register for any 2 expos = $100 discount
Register for any 3 expos = $300 discount

Small Business Booths
Register for any 2 expos = $100 discount
Register for any 3 expos = $150 discount

• Registration and electricity fees are non-refundable
• Booths are not assigned until payment has been received. Early registrants get the best booth locations.
• A confirmation pop-up will appear when your registration submits successfully. If you don’t see a confirmation, please go back and make sure that all fields are complete, and try again. Thanks!

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Business / Organization Mailing Address*

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I would like to register for*

Select all that apply.

5/17/25 Philadelphia Expo

9/20/25 New England Expo

2/28/26 Connecticut Expo

Thanks for registering for all three expos! A $100 discount will be applied to your total.

Philadelphia Expo Participation Options*

Standard Booths are 10'x10' and are located central to the event. Small Business Booths are 10'x10" include fewer options, and may be located in the "Small Business" area, adjacent to the Standard Booths. Booth descriptions are listed above. Sponsors do NOT need to add a booth.

Platinum Expo Sponsor $10,000

Gold Expo Sponsor $7,500

Silver Expo Sponsor $3,500

Standard Booth $500

Corner Booth $700

Double Booth $1000

Double Corner Booth $1400

Small Business Booth $300

Small Business Corner Booth $450

Small Business Double Booth $600

Food Truck $200

Celiac/GF/Food Allergy Non Profit $0

New England Expo Participation Options*

Standard Booths are 10'x10' and are located central to the event. Small Business Booths are 10'x10" include fewer options, and may be located adjacent to the Standard Booths. Booth descriptions are listed above. Sponsors do NOT need to add a booth.

Platinum Expo Sponsor $10,000

Gold Expo Sponsor $7,500

Silver Expo Sponsor $3,500

Standard Booth $500

Corner Booth $700

Double Booth $1000

Double Corner Booth $1400

Small Business Booth $300

Small Business Corner Booth $450

Small Business Double Booth $600

Food Truck $200

Celiac/GF/Food Allergy Non Profit $0

Connecticut Expo Participation Options*

Standard Booths are 10'x10' and are guaranteed to be located in a high traffic area. Small Business Booths are also 10'x10' with the exact same table and chairs, but are not guaranteed a high traffic location. Booth descriptions are listed above. Event sponsors do NOT need to add a booth.

Platinum Event Sponsor $10,000

Gold Event Sponsor $7,500

Silver Event Sponsor $3,500

Standard Booth $550

Standard Corner Booth $750

Standard Double Booth $1100

Standard Double Corner Booth Endcap $1,600

Small Business Booth $350

Small Business Corner $550

Small Business Double $650

Food Truck $200

Celiac/GF/Food Allergy Non Profit $0

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Electricity For Your Booth(s)*

Select all that apply. If you do not select and pay for electricity for the New England expo at the time of registration, we cannot guarantee it for the expo. PHILLY & CT EXPO EXHIBITORS: electricity is purchased directly from the venue; form will be emailed to you.

I will need electricity for the Philly expo and will purchase it directly from the venue before the event.

I will need electricity for the CT expo and will purchase it from the venue before the event.

One electrical drop for New England Expo $75

Two electrical drops for New England expo $150

I will not need electricity at my booth(s)

*If you require additional electrical drops for your booth, we'll bill you closer to the show.

Exhibitor Add-ons & Sponsorships

Select all the apply. If you'd like to purchase an add-on for more than one upcoming expo, let us know.

Your logo on all name badges $1000

Influencer Lounge Sponsor $500 (signage in and around lounge, your product inside lounge, promotion on social media

Kids Play Area Sponsor $500

Non-Exhibitor Participation Options

Complete this section only if you are not exhibiting in person at the expo.

Send 800-1000 samples to be included in our Early Bird tote bags Philly $0

Send 800-1000 samples to be included in our Early Bird tote bags Boston $0

Send 800-1000 samples to be included in only our Early Bird tote bags Connecticut $0

Send 1000+ samples to be included in our Early Bird Tote Bags AND to be distributed at our event sample booth Philly Expo $0

Send 1000+ samples to be included in our Early Bird Tote Bags AND to be distributed at our event sample booth Boston Expo $0

Send 1000+ samples to be included in our Early Bird Tote Bags AND to be distributed at our event sample booth Connecticut Expo $0

Your brand logo on all name badges $2000 per expo

Influencer Lounge Sponsor $1000 per expo

Kids Space Sponsor $1,000 per expo

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Terms*

All booth fees include:

- 10'x10' booth, 6' table, table skirt, trash can and two chairs
- Your logo on our event page
- 2 free event expo passes to give away or raffle off

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

*Booths are limited and booth locations will be assigned upon receipt of completed registration form, COI and payment. Priority given to early bookings. Note: Booths requiring electrical will be located on the perimeter of the room.
*Please ensure that your set-up (including tables) does not exceed your space.
*This is a sampling AND selling event.
*A COI (certificate of insurance) naming Gluten-Free New England as additional insured is required to participate.
*All signage and decoration is the responsibility of the vendor; no signage permitted on walls. Pop-up displays & banners are welcome, provided they fit within your space.
*Hotel block details will be sent in a follow-up email after registration.
*Our convention contractor will be managing booth set-up, shipping, and paid storage. You will receive an email from them 4-6 weeks before each show.
*Invoices provided upon request



Health Department Requirements

If you are sampling, you are required to have a temporary permit from the expo town/city and follow all required protocols.

Cancellation Policy

All booth and electricity fees are non-refundable.

Media Release

By signing this vendor contract and participating in this(these) event(s), I hereby give my consent to all photographs, audio recordings, academic work and/or video recordings taken of me or my staff. I understand that any such photographs, audio recordings, academic work, and/or video recordings become the property of Gluten-Free New England, LLC DBA Wicked Gluten Free and may be used by Gluten-Free New England, LLC DBA Wicked Gluten Free for educational, instructional, or promotional purposes determined by Gluten-Free New England, LLC DBA Wicked Gluten Free in broadcast and media formats now existing or created in the future.

Agreement

- I agree to take part in the Wicked Gluten Free expo(s) will submit all applicable fees.
- I will leave my booth in the same condition as when I arrived. Any damage to the space will remedied at my expense.
- I will work from the space assigned to me, provide my own staff, and be ready for business by the time the expo opens on the day of the event(s).
- I take all risk of loss or damage to my merchandise and other property, no matter how it is caused. If I choose, I can obtain insurance for my merchandise and property. If my property is lost, stolen, or damaged, I will not hold the organizers responsible. Organizers mean Gluten-Free New England, LLC DBA Wicked Gluten Free, their agents, employees, and all 2024 expo venues. I am required to have liability insurance naming Gluten-Free New England, LLC DBA Wicked Gluten Free as additional insured.
- Any changes to this contract must be in writing and signed.
- All matters not covered by these regulations are subject to the decision of Gluten-Free New England, LLC DBA Wicked Gluten Free

Indemnification

I agree to indemnify, defend, and forever save and hold harmless Gluten-Free New England, LLC DBA Wicked Gluten Free, all of their contracted expo venues and any employees or agents, affiliates, or related entities and their respective staff, shareholders, members, partners, officers, directors, employees, representatives, tenants, agents, contractors, and volunteers from and against any and all damages, claims, losses, demands, costs, expenses (including attorney fees and costs), obligations, liens, liabilities, actions and causes of action threatened or actual, which any one of the indemnities may suffer or incur arising from my acts or the breach of any agreement, obligation, warranty or representation made herein, or for claims not closely related to our duties under this agreement, except to the extent such claims arise from Gluten-Free New England, LLC DBA Wicked Gluten Free's negligence or willful misconduct. The foregoing indemnification shall survive any termination or the expiration of the term of this agreement. My indemnification does not extend to damages, claims, or losses occasioned by the acts of subcontractors of either me or my agents.

I agree to the above terms.

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